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23.10.2012 Official
Journal
of
the
European
Union L
293/37
ACTS ADOPTED BY BODIES CREATED BY
INTERNATIONAL AGREEMENTS
DECISION No 1/2012 OF THE EU-LEBANON ASSOCIATION COUNCIL
of 17 September 2012
establishing the Rules of Procedure of the Association Council
(2012/655/EU)
THE EU-LEBANON ASSOCIATION COUNCIL,
Article 3
Representation
Having regard to the Euro-Mediterranean Agreement estab
lishing an Association between the European Community and
The members of the Association Council may be represented if
its Member States, of the one part, and the Republic of
unable to attend. If a member wishes to be so represented, he
Lebanon, of the other part ( 1 ) (‘the Agreement’), and in
must notify the Chairman of the name of his representative
particular Articles 74 to 81 thereof,
before the meeting at which he is to be so represented.
Whereas:
The representative of a member of the Association Council shall
exercise all the rights of that member.
(1) The
Agreement
entered
into
force
on
1
April
2006.
Article 4
(2) Article
75
of
the
Agreement
provides
that
the
Delegations
Association Council has to establish its rules of
procedure.
The members of the Association Council may be accompanied
by officials.
(3) The Rules of Procedure of the Association Council
should therefore be adopted,
Before each meeting, the Chairman shall be informed of the
intended composition of the delegation of each Party.
HAS ADOPTED THIS DECISION:
A representative of the European Investment Bank may attend
the meetings of the Association Council as an observer when
Article 1
matters which concern the Bank appear on the agenda.
Chairmanship
The Association Council may, by agreement between the
The Association Council shall be chaired, alternately, for a
Parties, invite non-members to attend its meetings in order to
period of 12 months by a representative of the Presidency of
provide information on particular subjects.
the Council of the European Union, on behalf of the European
Union and its Member States, and a representative of the
Article 5
Government of the Republic of Lebanon. The first period
shall begin on the date of the first Association Council
Secretariat
meeting and end on 31 December of the same year.
An official of the General Secretariat of the Council of the
European Union and an official of the Embassy of the
Article 2
Republic of Lebanon in Brussels shall act jointly as secretaries
Meetings
of the Association Council.
The Association Council shall meet regularly at ministerial level
Article 6
once a year. Special sessions of the Association Council may be
held if the Parties so agree, at the request of either Party.
Correspondence
Correspondence addressed to the Association Council shall be
Unless otherwise agreed by the Parties, each session of the
sent to the Chairman of the Association Council at the address
Association Council shall be held at the usual venue for
of the General Secretariat of the Council of the European Union.
meetings of the Council of the European Union at a date
agreed by both Parties.
The two secretaries shall ensure that correspondence is
forwarded to the Chairman of the Association Council and,
The meetings of the Association Council shall be jointly
where appropriate, circulated to the other members of the
convened by the secretaries of the Association Council in
Association Council. Correspondence circulated shall be sent
agreement with the Chairman of the Association Council.
to the General Secretariat of the European Commission, the
Permanent Representations of the Member States, and the
( 1 ) OJ L 143, 30.5.2006, p. 2.
Embassy of the Republic of Lebanon in Brussels.

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L 293/38
EN
Official Journal of the European Union
23.10.2012
Communications from the Chairman of the Association Council
Article 10
shall be sent to the addressees by the two secretaries and circu
lated, where appropriate, to the other members of the
Decisions and recommendations
Association Council at the addresses indicated in the second
1. The
Association
Council
shall
adopt
its
decisions
and
paragraph.
recommendations by mutual agreement of the Parties.
Article 7
In the period between meetings, the Association Council may
adopt decisions or recommendations by written procedure if
Publicity
both Parties so agree.
Unless otherwise decided, the meetings of the Association
Council shall not be public.
2. The
decisions
and
recommendations
of
the
Association
Council within the meaning of Article 76 of the Agreement
shall be entitled respectively ‘Decision’ and ‘Recommendation’
Article 8
followed by a serial number, the date of their adoption and a
Agendas for meetings
description of their subject. Each decision shall specify the date
of its entry into force.
1. The
Chairman
shall
draw
up
a
provisional
agenda
for
each
meeting. It shall be forwarded by the secretaries of the
The decisions and recommendations of the Association Council
Association Council to the addressees referred to in Article 6
shall be signed by the Chairman and authenticated by the two
not later than 15 days before the beginning of the meeting.
secretaries.
The provisional agenda shall include the items in respect of
Decisions and recommendations shall be forwarded to each of
which the Chairman has received a request for inclusion in
the addressees referred to in Article 6.
the agenda not later than 21 days before the beginning of
the meeting, save that such items shall not be written into
The Association Council may decide to order publication of its
the provisional agenda unless the supporting documentation
decisions and recommendations in the Official Journal of the
has been forwarded to the secretaries not later than the date
European Union and the Official Journal of the Republic of Lebanon.
of dispatch of the agenda.
Article 11
The agenda shall be adopted by the Association Council at the
beginning of each meeting. An item other than those appearing
Languages
on the provisional agenda may be placed on the agenda if the
The official languages of the Association Council shall be the
Parties so agree.
official languages of the two Parties.
2. The
Chairman
may,
in
agreement
with
the
Parties,
shorten Unless otherwise decided, the Association Council shall base its
the periods specified in paragraph 1 in order to take account of
deliberations on documentation prepared in those languages.
the requirements of a particular case.
Article 12
Article 9
Expenses
Minutes
The European Union and the Republic of Lebanon shall each
Draft minutes of each meeting shall be drawn up by the two
defray its own expenses incurred by reason of its participation
secretaries.
in the meetings of the Association Council, both with regard to
staff, travel and subsistence expenditure and to postal and tele
communications expenditure.
The minutes shall, as a general rule, indicate in respect of each
item on the agenda:
Expenditure in connection with interpreting at meetings, trans
lation and reproduction of documents shall be borne by the
(a) the documentation submitted to the Association Council;
European Union, with the exception of expenditure in
connection with interpreting or translation into or from
Arabic, which shall be borne by the Republic of Lebanon.
(b) statements which a member of the Association Council has
asked to be entered;
Other expenditure relating to the material organisation of
meetings shall be borne by the Party which hosts the meetings.
(c) the decisions taken, the statements agreed upon and the
conclusions adopted.
Article 13
Association Committee
The draft minutes shall be submitted to the Association Council
for approval. They shall be approved within six months after
1. The
Association
Council
shall
be
assisted
in
carrying
out
each Association Council meeting. When approved, the minutes
its duties by the Association Committee. The Committee shall
shall be signed by the Chairman and the two secretaries. The
be composed of representatives of the European Commission
minutes shall be filed in the archives of the General Secretariat
and of representatives of the members of the European Union,
of the Council of the European Union; a certified true copy shall
on the one hand, and of representatives of the Government of
be forwarded to each of the addressees referred to in Article 6.
the Republic of Lebanon, on the other hand.

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EN
23.10.2012 Official
Journal
of
the
European
Union L
293/39
2. The
Association
Committee
shall
prepare
the
meetings 4. The Rules of Procedure of the Association Committee are
and the deliberations of the Association Council, implement
attached to this Decision.
the decisions of the Association Council where appropriate
and, in general, ensure continuity of the Association rela
Article 14
tionship and the proper functioning of the Agreement. It shall
consider any matter referred to it by the Association Council as
Entry into force
well as any other matter which may arise in the course of the
This Decision shall enter into force on the day of its adoption.
day-to-day implementation of the Agreement. It shall submit
proposals or any draft decisions/recommendations to the
Association Council for its approval.
Done at Brussels, 17 September 2012.
3. In
cases
where
the
Agreement
refers
to
an
obligation
to
consult or a possibility of consultation, such consultation may
For the EU-Lebanon Association Council
take place within the Association Committee. The consultation
may continue in the Association Council if the two Parties so
The Chairman
agree.
C. ASHTON

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L 293/40
EN
Official Journal of the European Union
23.10.2012
ANNEX
RULES OF PROCEDURE OF THE EU-LEBANON ASSOCIATION COMMITTEE
Article 1
Chairmanship
The Association Committee shall be chaired, alternately, for periods of 12 months by a representative of the European
Commission on behalf of the European Union and its Member States and a representative of the Government of the
Republic of Lebanon.
The first period shall begin on the date of the first Association Council meeting and end on 31 December of the same
year.
Article 2
Meetings
The Association Committee shall meet when circumstances require, with the agreement of both Parties.
Each meeting of the Association Committee shall be held at a time and place agreed by both Parties.
The meetings of the Association Committee shall be convened by the Chairman.
Article 3
Delegations
Before each meeting, the Chairman shall be informed of the intended composition of the delegation of each Party.
Article 4
Secretariat
An official of the General Secretariat of the European Commission and an official of the Government of the Republic of
Lebanon shall act jointly as secretaries of the Association Committee.
All communications to or from the Chairman of the Association Committee in the framework of these Rules of
Procedure shall be addressed to the secretaries of the Association Committee and the secretaries and Chairman of the
Association Council.
Article 5
Publicity
Unless otherwise decided, the meetings of the Association Committee shall not be public.
Article 6
Agendas for meetings
1. The
Chairman
shall
draw
up
a
provisional
agenda
for
each
meeting.
It
shall
be
forwarded
by
the
secretaries
of
the
Association Committee to the addressees referred to in Article 4 not later than 15 days before the beginning of the
meeting.
The provisional agenda shall include the items in respect of which the Chairman has received a request for inclusion in
the agenda not later than 21 days before the beginning of the meeting, save that such items shall not be written into the
provisional agenda unless the supporting documentation has been forwarded to the secretaries not later than the date of
dispatch of the agenda.
The Association Committee may ask experts to attend its meetings in order to provide information on particular subjects.
The agenda shall be adopted by the Association Committee at the beginning of each meeting.
An item other than those appearing on the provisional agenda may be placed on the agenda if the two Parties so agree.
2. The Chairman may, in agreement with the two Parties, shorten the periods specified in paragraph 1 in order to take
account of the requirements of a particular case.
Article 7
Minutes
Minutes shall be taken for each meeting and shall be based on a summing-up by the Chairman of the conclusions arrived
at by the Association Committee.
When approved by the Association Committee, the minutes shall be signed by the Chairman and by the secretaries and
filed by each of the Parties. A copy of the minutes shall be forwarded to each of the addressees referred to in Article 4.

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EN
23.10.2012 Official
Journal
of
the
European
Union L
293/41
Article 8
Deliberations
In the specific cases where the Association Committee is empowered by the Association Council under the Euro-Medi
terranean Agreement establishing an Association between the European Community and its Member States, of the one
part, and the Republic of Lebanon, of the other part ( 1 ) (‘the Agreement’) to adopt decisions/recommendations, those acts
shall be entitled respectively ‘Decision’ and ‘Recommendation’, followed by a serial number, the date of their adoption and
a description of their subject.
Whenever the Association Committee takes a decision, Articles 10 and 11 of Decision No 1/2012 of the EU-Lebanon
Association Council establishing the Rules of Procedure of the Association Council shall be applied mutatis mutandis.
Decisions and recommendations of the Association Committee shall be forwarded to the addressees referred to in
Article 4.
Article 9
Expenses
Each Party shall defray the expenses related to its participation in the meetings of the Association Committee and of any
working groups or bodies which might be set up in accordance with Article 80 of the Agreement, both with regard to
staff, travel and subsistence expenditure and to postal and telecommunications expenditure.
Expenditure in connection with interpreting at meetings, translation and reproduction of documents shall be borne by the
European Union, with the exception of expenditure in connection with interpreting and/or translation into or from
Arabic, which shall be borne by the Republic of Lebanon.
Other expenditure relating to the material organisation of meetings shall be borne by the Party which hosts the meetings.
( 1 ) OJ L 143, 30.5.2006, p. 2.

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