HTML PUBLIC "-//W3C//DTD HTML 4.01 Transitional//EN"L 177/18
EN
Official Journal of the European Union
6.7.2011
REGULATIONS
COMMISSION IMPLEMENTING REGULATION (EU) No 651/2011
of 5 July 2011
adopting the rules of procedure of the permanent cooperation framework established by Member
States in cooperation with the Commission pursuant to Article 10 of Directive 2009/18/EC of the
European Parliament and of the Council
(Text with EEA relevance)
THE EUROPEAN COMMISSION,
(3) By
letter
of
its
Executive
Director
dated
20
December
2010 addressed to the European Commission services,
Having regard to the Treaty on the Functioning of the European
the European Maritime Safety Agency has accepted to
Union,
provide the secretariat for the permanent cooperation
framework and to fund at least one meeting per year.
Having regard to Directive 2009/18/EC of the European
Parliament and of the Council of 23 April 2009 establishing
the fundamental principles governing the investigation of
(4) The
measures
provided
for
in
this
Regulation
are
in
accidents in the maritime transport sector and amending
accordance with the opinion of the Committee on Safe
Council Directive 1999/35/EC and Directive 2002/59/EC of
Seas and the Prevention of Pollution from Ships,
the European Parliament and of the Council ( 1 ), and in
particular Article 10(2) thereof,
HAS ADOPTED THIS REGULATION:
Whereas:
Article 1
(1) Directive
2009/18/EC
requires
the
establishment,
by
Member States, in close cooperation with the
The rules of procedure and organisation arrangements for the
Commission, of a permanent cooperation framework
permanent cooperation framework referred to in Article 10(2)
enabling their respective investigative bodies to
of Directive 2009/18/EC are set out in the Annex to this Regu
cooperate among themselves to the extent necessary to
lation.
attain the objective of the Directive.
Article 2
(2) Directive
2009/18/EC
requires
the
Commission
to
adopt
the rules of procedure of this permanent cooperation
This Regulation shall enter into force on the 20th day following
framework.
its publication in the Official Journal of the European Union.
This Regulation shall be binding in its entirety and directly applicable in all Member States.
Done at Brussels, 5 July 2011.
For the Commission
The President
José Manuel BARROSO
( 1 ) OJ L 131, 28.5.2009, p. 114.

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EN
6.7.2011 Official
Journal
of
the
European
Union L
177/19
ANNEX
Permanent Cooperation Framework for the Investigation of Accidents in the Maritime Transport Sector
RULES OF PROCEDURE AND ORGANISATION ARRANGEMENTS FOR THE PERMANENT COOPERATION
FRAMEWORK REFERRED TO IN ARTICLE 10 OF DIRECTIVE 2009/18/EC
Article 1
Objectives
1. The objective of the Permanent Cooperation Framework for the Investigation of Accidents in the Maritime
Transport Sector, established by the Member States in close cooperation with the Commission, hereinafter referred to
as the ‘PCF’, is to provide an operational platform enabling the Member States’ investigative bodies to cooperate as
referred to in Article 10 of Directive 2009/18/EC.
2. By
fulfilling
its
objective
as
per
paragraph
1
above,
PCF
also
provides
a
means
enabling
the
European
Maritime
Safety Agency (EMSA) to facilitate cooperation as provided for in Article 2(e) of Regulation (EC) No 1406/2002 of the
European Parliament and of the Council ( 1 ).
3. The members of the PCF shall establish a work programme foreseeing priorities and targets related to the above
objectives, at regular intervals.
Article 2
Participation in the PCF
1. Each Member State with an investigative body shall duly designate a representative of its investigative body as
referred to in Article 8 of Directive 2009/18/EC as member of the PCF, hereinafter referred to as the ‘Members’. In
accordance with the work programme and meeting agenda of the PCF, the Members shall be authorised to discuss, agree
and vote upon the best modalities of cooperation as foreseen under Article 10 of the Directive. Only Members have
voting rights.
2. Having a substantial interest, the European Commission, hereinafter referred to as the ‘Commission’, may nominate
representatives to participate in all meetings or other activities of the PCF.
3. The following countries shall be entitled to designate a representative to participate in the PCF as observers,
hereinafter referred to as the ‘Observers’:
— EEA countries, with duly designated representatives of their relevant investigative bodies,
— Member States which only have an independent focal point as referred to in Article 8(1) of Directive 2009/18/EC.
They shall receive meeting documents, and may submit proposals and participate in the discussions.
4. The Members and Observers may propose to the PCF any agenda items, submissions and presentations they wish to
be considered.
5. The Secretariat for the PCF shall be provided by EMSA.
6. Member
States,
European
Commission
and
relevant
EEA
countries
shall
be
represented
by
no
more
than
one
person, and shall notify the Secretariat of the designation of their representatives and of any changes therein.
7.
The Members, the Commission and the Observers may be accompanied by additional persons subject to the consent
of the Chairperson of PCF. When appropriate, requests for additional representation should be channelled and confirmed
through the Secretariat.
( 1 ) OJ L 208, 5.8.2002, p. 64.

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Official Journal of the European Union
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Article 3
Participation of the Commission
1. The
Commission
may
participate
in
the
discussions,
propose
agenda
items,
submissions
and
presentations
for
PCF
meetings or in other PCF activities.
2. The Commission may address the PCF on any related issue of maritime safety as appropriate.
3. The Commission may request the PCF to provide information and assistance on matters related to cooperation in
accident investigation and to advise it on implementation and application matters related to cooperation, as necessary to
attain the objectives of Directive 2009/18/EC.
4. The Commission shall receive all PCF documentation and the results of correspondence work as per Article 8 of
these rules.
Article 4
Participation of third parties
1. The Chairperson may, in close coordination with the Secretariat, invite third parties such as representatives of other
States and organisations, or individuals, to participate in a PCF meeting as practicable and appropriate.
2. Such third parties may be reimbursed by EMSA, subject to EMSA’s prior agreement and available funding, for their
participation expenses in accordance with the Agency’s rules, or participate at their own expenditure. Before any such
participation, the Secretariat shall notify the concerned third party on the conditions of participation.
Article 5
Chairperson and Deputy-Chairperson
1. The Members shall elect a Chairperson and a Deputy-Chairperson from amongst them, by vote in two separate
secret ballots during a meeting. The Chairperson and Deputy-Chairperson shall hold office for a term of 2 years and shall
be eligible for re-election for up to 2 further consecutive terms of office. The Chairperson and Deputy-Chairperson shall
conduct their functions until their successors have been elected.
2. The
Chairperson
shall
exercise
his/her
responsibilities
within
the
ambit
of
the
objectives
set
out
in
Article
1.
During
meetings, the Chairperson shall act in accordance with customary practice. The Chairperson shall open and close the
meetings, execute the meeting’s agenda, give the floor to speakers, strive to seek consensus and summarise the discussions
and conclusions of meetings.
3. The Deputy-Chairperson shall automatically take the place of the Chairperson if the Chairperson is unable to attend
to his/her duties. If both the Chairperson and Deputy-Chairperson are absent or unable to attend a meeting, the meeting
shall adopt a Chairperson ad hoc.
Article 6
Secretariat
1. The
Secretariat
shall
assist
the
Chairperson
in:
— carrying out his/her responsibilities,
— arranging meetings and other activities,
— distributing all relevant documents pertaining to meetings and correspondence work.
2. The Secretariat may participate in PCF discussions, present its own submissions, propose agenda items and pres
entations for PCF meetings or in other PCF activities.
Article 7
Agreement upon best modalities of cooperation
1. The work within the PCF will primarily focus on agreement on the best modalities for cooperation as foreseen in
Article 10(3) of Directive 2009/18/EC. It shall endeavour to achieve the broadest agreement possible.
2. Where the Chairperson deems a proposal ready for a vote, the Secretariat shall present it for conclusion.

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6.7.2011 Official
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3. The
Chairperson
shall
endeavour
to
achieve
consensus
on
all
issues,
otherwise
decisions
will
be
made
on
a
simple
majority.
4. If consensus cannot be reached, the dissenting Members or Observers have the right to reserve their position.
5. The
Secretariat,
on
behalf
of
the
Chairperson
shall:
— ensure that the necessary expertise and advice is provided to the participants of the PCF,
— facilitate the elaboration of proposals by the participants of the PCF and provide its own proposals as appropriate,
— facilitate the elaboration and evaluation of common technical-operational solutions.
Article 8
Meetings and subgroups
1. Meetings of the PCF shall be convened by the Chairperson at least once a year in EMSA premises.
Additional meetings may be called either on his or her own initiative or at a written request supported by at least one
third of the Members.
2.
The participants of PCF may establish subgroups to work on specific issues it would like to address within the scope
of the PCF, preferably by correspondence. The subgroups shall report back to the PCF.
3. Unless otherwise agreed by the participants, the PCF and subgroups shall meet at EMSA premises.
4. EMSA will reimburse Member’s States and Observer’s States the expenses for the annual meeting referred to in
paragraph 1, incurred by only one designated representative for the purpose of the PCF meeting in accordance with the
Agency’s rules. Member’s States and Observer’s States bear the expenses of additional accompanying persons.
5. Funding of meetings, other than the annual meeting referred to in paragraph 1 of this Article, shall be subject to
prior approval of EMSA and availability of EMSA resources or of other funding.
Article 9
Meeting documents
1. The invitation and provisional agenda to a meeting shall be sent by the Secretariat to Members, Commission and
Observers at least 28 calendar days prior to the meeting.
2. The Secretariat shall draw up the provisional agenda under the responsibility of the Chairperson.
3. Documents for the meeting, in the format presented in the Appendix, shall be submitted by Members, Commission
and Observers to the Chairperson and Secretariat before distribution of the agenda.
4. Associated documents and the agenda shall be distributed by the Secretariat to Members, Commission and
Observers at least 14 calendar days prior to the meeting.
5. The agenda shall be subject to approval as the first item of business of the meeting.
6. In urgent and/or exceptional cases, the Chairperson may depart from the timeline laid down in paragraphs 3 and 4.
If another matter is requested to be considered during a meeting, the Chairperson will decide whether to put it on the
agenda. Documents in support of urgent and/or exceptional matters may be submitted at any time prior to or during a
meeting.
Article 10
Attendance list
At each meeting, the Secretariat shall draw up an attendance list specifying the participant names, their government
authority, organisation or body that they belong to.

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Official Journal of the European Union
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Article 11
Confidentiality
The discussions of the participants of PCF shall be confidential.
Article 12
Minutes and summary records of meetings
1. Minutes, reflecting the salient points of the meeting, shall be drafted by the Secretariat under the responsibility of
the Chairperson, for circulation among Members, Commission and Observers.
2. Following a vote, dissenting Members and/or Observers have the right to have their position noted in the minutes.
3. The Secretariat shall circulate the draft minutes within 30 calendar days of the meeting. The Members, Commission
and Observers may send any comments to the Secretariat within 30 calendar days of receipt of the draft minutes. The
minutes shall be formally approved at the following meeting.
4. The approved minutes shall be the only official record of the meeting.
5. Any supporting technical documentation agreed during the meeting may also be annexed to the minutes.
6. The Secretariat shall make available to the public a summary record of the meeting, drawn up by it under the
responsibility of the Chairperson. This record shall summarise conclusions reached under each agenda item.
Article 13
Correspondence
1. Official
correspondence
from
participants
with
regards
to
the
PCF
shall
be
addressed
to
the
Chairperson
and
Secretariat.
2. Official correspondence to the participants shall be sent to the address which they provide for that purpose.
Article 14
Language
The working language of the PCF is English. It will be used for presentations, discussions and printed materials. Trans
lations may not be provided.
Article 15
Conflict of interest
Any person participating in the work of the PCF shall notify the Chairperson and the Secretariat should he/she have a
conflict of interest for a matter dealt with by the PCF.

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Journal
of
the
European
Union L
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Appendix
Recommended Form of Document for Meetings Permanent Cooperation Framework for the Investigation of
Accidents in the Maritime Transport Sector
PCF …/…/…
Agenda item … Date of submission
Lisbon (date of the meeting)
Title of the paper
Submitted by . . . . . . . . . . . .
Executive summary
Action to be taken
Related documents
Introduction or Background information
Comment or Analysis
Proposed Action
Annex

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