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1.3.2013 Official
Journal
of
the
European
Union L
58/9
ACTS ADOPTED BY BODIES CREATED BY
INTERNATIONAL AGREEMENTS
DECISION No 1 OF THE EU-KOREA TRADE COMMITTEE
of 23 December 2011
on the adoption of the rules of procedure of the Trade Committee
(2013/110/EU)
THE TRADE COMMITTEE,
HAS ADOPTED THIS DECISION:
Having regard to the Free Trade Agreement between the
European Union and its Member States, of the one part, and
1. The rules of procedure of the Trade Committee are
the Republic of Korea, of the other part ( 1 ) (‘the Agreement’),
established as set out in the Annex.
signed in Brussels on 6 October 2010, and in particular Articles
15.1.3(c) and 15.1.4(f) thereof,
2. This Decision shall enter into force on 23 December 2011.
Whereas:
(1) The Trade Committee may adopt its own rules of
procedure and shall supervise the work of all Specialised
Done on 23 December 2011.
Committees, Working Groups and other bodies, with the
exception of the Committee on Cultural Cooperation in
accordance with Article 3.3 of the Protocol on Cultural
Cooperation of the Agreement.
For the Trade Committee
(2) The
Trade
Committee
has
the
exclusive
authority
to
adopt decisions in the areas covered by the Specialised
Minister for Trade
Commissioner for Trade
Committees and Working Groups, unless otherwise
of the Republic of Korea
of the European Commission
specified in the Agreement,
Kim JONG-HOON
Karel DE GUCHT
( 1 ) OJ L 127, 14.5.2011, p. 6.

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Official Journal of the European Union
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ANNEX
RULES OF PROCEDURE OF THE TRADE COMMITTEE
Article 1
Composition and Chair
1. The Trade Committee that is established in accordance with Article 15.1 of the Free Trade Agreement between the
European Union and its Member States, of the one part, and the Republic of Korea, of the other part (‘the Agreement’),
shall perform its duties as provided in Article 15.1 of the Agreement and take responsibility for general implementation
of the Agreement.
2. As provided for in Article 15.1.1 of the Agreement, the Trade Committee shall be composed of the representatives
of the EU Party, on the one hand, and representatives of Korea, on the other hand.
3. The Trade Committee shall be co-chaired by the Minister for Trade of Korea and the Member of the European
Commission responsible for Trade. The Chairpersons may arrange to be represented by respective designees as provided
in Article 15.1.2 of the Agreement.
Article 2
Representation
1. A Party shall notify the other Party of the list of its members of the Trade Committee. The list shall be administered
by the Secretariat of the Trade Committee.
2. A member wishing to be represented by an alternate representative shall notify the Chairpersons of the Trade
Committee of the name of his or her alternate representative before the meeting at which he or she is to be so
represented. The alternate representative of a member of the Trade Committee shall exercise all the rights of that member.
Article 3
Meetings
1. The Trade Committee shall meet once a year or at the request of either Party. The meetings shall be held in Brussels
or Seoul alternately, unless the Parties agree otherwise.
2. By way of exception and if both Parties agree, the meetings of the Trade Committee may be held by video or
teleconference.
3. Each meeting of the Trade Committee shall be convened by the Secretariat of the Trade Committee at a date and
place agreed by both Parties. The convening notice of the meeting shall be issued by the Secretariat of the Trade
Committee to the members of the Trade Committee no later than 28 days prior to the start of the session, unless
the Parties agree otherwise.
Article 4
Delegation
The members of the Trade Committee may be accompanied by officials. Before each meeting, the Chairpersons of the
Trade Committee shall be informed of the intended composition of the delegations attending the meeting.
Article 5
Observers
The Trade Committee may decide to invite observers on an ad hoc basis.
Article 6
Secretariat
The coordinators designated by the Parties in accordance with Article 15.6 of the Agreement shall jointly act as
Secretariat of the Trade Committee.
Article 7
Documents
Where the deliberations of the Trade Committee are based on written supporting documents, such documents shall be
numbered and circulated by the Secretariat of the Trade Committee as documents of the Trade Committee.

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Union L
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Article 8
Correspondence
1. Correspondence to the Chairpersons of the Trade Committee shall be forwarded to the Secretariat of the Trade
Committee for circulation to the members of the Trade Committee.
2. Correspondence from the Chairpersons of the Trade Committee shall be sent to the recipients by the Secretariat of
the Trade Committee and be numbered and circulated, where appropriate, to the other members of the Trade Committee.
Article 9
Agenda for the Meetings
1. A provisional agenda for each meeting shall be drawn up by the Secretariat of the Trade Committee. It shall be
forwarded, together with the relevant documents, to the members of the Trade Committee as well as the Chairpersons of
the Trade Committee no later than 7 days before the beginning of the meeting.
2.
The provisional agenda shall include items in respect of which the Secretariat of the Trade Committee has received a
request for inclusion in the agenda by a Party, together with the relevant documents, no later than 14 days before the
beginning of the meeting.
3. The
agenda
shall
be
adopted
by
the
Trade
Committee
at
the
beginning
of
each
meeting.
Items
other
than
those
appearing on the provisional agenda may be placed on the agenda if the Parties so agree.
4. The
Chairpersons
of
the
Trade
Committee
may,
upon
agreement,
invite
experts
to
attend
its
meetings
in
order
to
provide information on specific subjects.
5. The
Chairpersons
of
the
Trade
Committee
may,
upon
agreement,
reduce
the
time
periods
specified
in
paragraphs
1
and 2 in order to take account of the requirements of a particular case.
Article 10
Minutes
1. Draft minutes of each meeting shall be drawn up by the Secretariat of the Trade Committee, normally within 21
days from the end of the meeting.
2. The
minutes
shall,
as
a
general
rule,
summarise
each
item
on
the
agenda,
specifying
where
applicable:
(a) the documents submitted to the Trade Committee;
(b) any statement that a member of the Trade Committee has asked to be entered; and
(c) the decisions adopted, recommendations made, statements agreed upon and conclusions adopted on specific items.
3. The minutes shall also include a list of members of the Trade Committee or their alternate representatives who took
part in the meeting, a list of the members of the delegations accompanying them and a list of any observers or experts to
the meeting.
4. The minutes shall be approved in writing by both Parties within 28 days of the date of the meeting or by any other
date agreed by the Parties. Once approved, two copies of the minutes shall be signed by the Secretariat of the Trade
Committee and each of the Parties shall receive one original copy of these authentic documents. Copies of the signed
minutes shall be forwarded to the members of the Trade Committee.
Article 11
Reports
The Trade Committee shall report to the Joint Committee of the Framework Agreement on its activities and those of its
Specialised Committees, Working Groups and other bodies at each regular meeting of the Joint Committee as provided in
Article 15.1.5 of the Agreement.
Article 12
Decisions and Recommendations
1. The
Trade
Committee
shall
adopt
decisions
and
recommendations
by
agreement
between
the
Parties,
as
provided
for
in Article 15.4 of the Agreement.
2. In the period between meetings, the Trade Committee may adopt decisions or recommendations by written
procedure if both Parties agree. The written procedure shall consist of an exchange of notes between the Chairpersons
of the Trade Committee.

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3. Where the Trade Committee is empowered under the Agreement to adopt decisions or recommendations, such acts
shall be entitled ‘Decision’ or ‘Recommendation’ respectively. The Secretariat of the Trade Committee shall give any
decision or recommendation a serial number, the date of adoption and a description of their subject matter. Each decision
shall provide for the date of its entry into force.
4. Decisions and recommendations adopted by the Trade Committee shall be authenticated by two authentic copies
signed by the Chairpersons of the Trade Committee.
Article 13
Publicity and Confidentiality
1. Unless otherwise decided, the meetings of the Trade Committee shall not be public.
2. When a Party submits information considered as confidential under its laws and regulations to the Trade
Committee, Specialised Committees, Working Groups or any other bodies, the other Party shall treat that information
as confidential as provided in Article 15.1.7 of the Agreement.
3. Each Party may decide on the publication of the decisions and recommendations of the Trade Committee in its
respective official publication.
Article 14
Expenses
1. Each Party shall meet any expenses it incurs as a result of participating in the meetings of the Trade Committee,
both with regard to staff, travel and subsistence expenditure and with regard to postal and telecommunications expen
diture.
2. Expenditure in connection with the organisation of meetings and reproduction of documents shall be borne by the
Party hosting the meeting.
Article 15
Specialised Committees and Working Groups
1. The Trade Committee shall be assisted in the performance of its duties by the Specialised Committees and Working
Groups established under the auspices of the Trade Committee.
2. The Trade Committee shall be informed of the contact points designated by each Specialised Committee and
Working Group. All correspondences, documents and communications including the exchange of e-mails between the
contact points of each Specialised Committee and Working Group regarding the implementation of the Agreement shall
be forwarded to the Secretariat of the Trade Committee simultaneously.
3. The Trade Committee at each regular meeting shall receive reports from each Specialised Committee and Working
Group on its activities.
4. Each Specialised Committee and Working Group may establish its own rules of procedure which shall be reported
to the Trade Committee.

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