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17.2.2011 Official
Journal
of
the
European
Union L
43/33
COMMISSION DECISION
of 10 February 2011
amending Decision 2007/756/EC adopting a common specification of the national vehicle register
(notified under document C(2011) 665)
(Text with EEA relevance)
(2011/107/EU)
THE EUROPEAN COMMISSION,
according to Article 4 of Decision 2007/756/EC. This
information should have been transferred by
9 November 2008. The registration entity of each
Having regard to the Treaty on the Functioning of the European
Member State should have entered vehicles used in inter
Union,
national traffic in its NVR by 9 November 2009. The
registration entity of each Member State should have
entered vehicles used in domestic traffic in its NVR by
Having regard to Directive 2008/57/EC of the European
9 November 2010.
Parliament and of the Council of 17 June 2008 on the inter
operability of the rail system within the Community ( 1 ), and in
particular Article 33 thereof,
(4) The
measures
provided
for
in
this
Decision
are
in
accordance with the opinion of the Committee estab
lished in accordance with Article 29(1) of Directive
Whereas:
2008/57/EC,
(1) Section
2.2
of
the
Annex
to
Commission
Decision HAS ADOPTED THIS DECISION:
2007/756/EC of 9 November 2007 adopting a
common specification of the national vehicle register
provided for pursuant to Article 14(4) and (5) of
Article 1
Directives 96/48/EC and 2001/16/EC ( 2 ) describes the
implementation of the European global architecture for
The Annex to Decision 2007/756/EC is replaced by the Annex
national vehicle registers (NVRs) and provides for an
to this Decision.
update of the Decision, if appropriate, following the
evaluation of a pilot project by the European Railway
Agency. Moreover, it provides for a decision to connect
Article 2
national vehicle registers to the central Virtual Vehicle
Register (VVR). The European Railway Agency has imple
1. The
European
Railway
Agency
shall
adapt
the
installation
mented and evaluated the pilot project. On 26 March
files and documents to be used for setting up the standard
2010, it delivered to the Commission recommendation
national vehicle register (sNVR), the translation engine and the
ERA/REC/01-2010/INT proposing an update of the
virtual vehicle register to add information on authorisations for
Annex to Decision 2007/756/EC. Decision 2007/756/EC
placing in service granted in other Member States (items 2, 6,
should therefore be amended.
12 and 13) by 30 June 2011.
(2)
Article 33(2) of Directive 2008/57/EC provides that the
2. The
European
Railway
Agency
shall
publish
a
guide
on
NVR is to contain, among other compulsory
the application of the EU global NVR architecture by 30 June
information, the identification of the owner of the
2011.
vehicle and the entity in charge of maintenance. A tran
sition period is therefore needed for adapting non-
standard NVRs to contain Field 9.2 ‘registered business
Article 3
number’ and updating the information on the owner and
entity in charge of maintenance for vehicles already
1. Member
States
shall
adapt
their
national
vehicle
register
to
registered in the NVR.
include information on authorisations for placing in service
granted in other Member States (items 2, 6, 12 and 13
specified in the Annex) and, if they use non-standard national
(3) The
transition
periods
for
existing
vehicles
described
in vehicle register, to include Field 9.2 ‘registered business number’
Section 4.3 of the Annex to Decision 2007/756/EC have
specified in the Annex in accordance with the installation files
expired or are expiring. The former registration entity
referred to in Article 2 by 31 December 2011.
responsible for vehicle registration should have made
all required information available under an agreement
between itself and the registration entity designated
2. Member
States
shall
ensure
that,
for
the
vehicles
registered
before the entry into force of this Decision, the registered
( 1 ) OJ L 191, 18.7.2008, p. 1.
business number of the entity in charge of maintenance is
( 2 ) OJ L 305, 23.11.2007, p. 30.
recorded in the national vehicle register by 31 December 2011.

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Official Journal of the European Union
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Article 4
Member States shall ensure that their national vehicle register is connected to the virtual vehicle register by
31 December 2011.
Article 5
This Decision is addressed to the Member States.
Done at Brussels, 10 February 2011.
For the Commission
Siim KALLAS
Vice-President

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EN
17.2.2011 Official
Journal
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European
Union L
43/35
ANNEX
‘ANNEX
1. DATA
The data format of the national vehicle register (hereinafter referred to as “NVR”) is as follows.
The item numbering follows the logic of the proposed standard registration form in Appendix 4.
In addition, field(s) may be added such as comments, identification of vehicles under investigation (see
Section 3.4), etc.
1. European
Vehicle
Number Compulsory
Content Numeric
identification
code
as
defined
in
Annex P to the Technical Specification for
Interoperability (TSI) on “operation and
traffic management” (hereinafter referred to
as “OPE TSI”) ( 1 )
Format 1.1.
Number 12
digits
1.2. Previous number (if applicable, for
renumbered vehicle)
2. Member
State
and
NSA Compulsory
Content Identification
of
the
Member
State
where
the
vehicle has been registered and NSA that
authorised its placing in service
Format 2.1.
Member
State
numeric
code
as
defined
Two-digit code
in Annex P to OPE TSI
2.2. Name
of
NSA Text
3. Manufacturing
year Compulsory
Content
Year in which the vehicle left the factory
Format 3.
Manufacturing
year YYYY
4. EC
reference Compulsory
(when
available)
Content References
to
the
“EC”
declaration
of
verifi
cation and the issuing body (the applicant)
Format
4.1. Date of declaration Date
4.2. EC
reference Text
4.3. Name
of
issuing
body
(applicant) Text
4.4. Registered
business
number Text
4.5. Address of organisation, street and Text
number
4.6. Town Text
4.7. Country
code ISO
(see
Appendix
2)
4.8. Post
code Alphanumeric
code

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Official Journal of the European Union
17.2.2011
5.
Reference to the European Register of Authorised
Types of Vehicles (ERATV)
Compulsory ( 2 )
Content Reference
allowing
retrieval
of
the
relevant
technical data from ERATV ( 3 ); the reference
is compulsory if the type is defined in
ERATV
Format 5.
Reference
allowing
retrieval
of
the
Alphanumeric code(s)
relevant technical data from ERATV
5bis Series Optional
Content Identification
of
a
series,
if
the
vehicle
is
part
of a series
5bis Series Text
6. Restrictions Compulsory
Content Any
restrictions
on
how
the
vehicle
may
be
used
Format 6.1.
Coded
restrictions
Code
(see Appendix 1)
6.2 Non-coded
restrictions Text
7. Owner Compulsory
Content
Identification of the owner of the vehicle
Format 7.1.
Name
of
organisation Text
7.2. Registered
business
number Text
7.3. Address of organisation, street and Text
number
7.4. Town Text
7.5. Country
code ISO
(see
Appendix
2)
7.6. Post
code Alphanumeric
code
8. Keeper Compulsory
Content
Identification of the keeper of the vehicle
Format 8.1.
Name
of
organisation Text
8.2. Registered
business
number Text
8.3. Address of organisation, street and Text
number
8.4. Town Text
8.5. Country
code ISO
(see
Appendix
2)
8.6. Post
code Alphanumeric
code
8.7. VKM
(if
available) Alphanumeric
code
9. Entity
in
charge
of
maintenance Compulsory
Content Reference
to
the
entity
in
charge
of
main
tenance
Format 9.1.
Entity
in
charge
of
maintenance Text
9.2. Registered
business
number Text
9.3. Address of entity, street and number Text

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9. Entity
in
charge
of
maintenance Compulsory
9.4. Town Text
9.5. Country
code ISO
9.6. Post
code Alphanumeric
code
9.7. E-mail
address E-mail
10. Withdrawal Compulsory
when
applicable
Content
Date of official scrapping and/or other
disposal arrangement and the code for with
drawal mode
Format 10.1.
Mode
of
disposal
Two-digit code
(see Appendix 3)
10.2. Withdrawal date Date
11. Member
States
where
the
vehicle
is
authorised Compulsory
Content List
of
Member
States
where
the
vehicle
is
authorised
Format 11.
Member
State
numeric
code
as
defined
List
in Annex P.4 to OPE TSI
12. Authorisation
number Compulsory
Content Harmonised
authorisation
number
for
placing in service, generated by NSA
Format 12.
Authorisation
number For
existing
vehicles:
text
For new vehicles: alphanumeric code based on
EIN, see Appendix 2
13. Authorisation
of
placing
in
service Compulsory
Content Date
of
authorisation
for
placing
the
vehicle
in service ( 4 ) and its validity
Format
13.1. Date of authorisation Date
(YYYYMMDD)
13.2. Authorisation valid until (if specified) Date
(YYYYMMDD)
13.3. Suspension of authorisation Yes/No
( 1 ) Under Commission Decisions 2006/920/EC and 2008/231/EC, as amended by Decision 2009/107/EC, the same numbering
system is used for both high-speed and conventional vehicles.
( 2 ) For vehicle types authorised in accordance with Article 26 of Directive 2008/57/EC.
( 3 ) The register provided for in Article 34 of Directive 2008/57/EC.
( 4 ) Authorisation delivered in accordance with Chapter V of Directive 2008/57/EC or authorisation delivered in accordance with
the authorisation regimes existing before transposition of Directive 2008/57/EC.
2. ARCHITECTURE
2.1. Links
with
other
registers
Several registers are being set up partly as a consequence of the new EU regulatory regime. The table below
summarises which registers and databases might have links with the NVR when they are implemented.

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Register or database Entity
responsible Other
entities
having
access
NVR
Registration Entity (RE) ( 1 ) /NSA Other NSA/RE/RU/IM/IB/RB/Keeper/
(Interoperability Directive)
Owner/ERA/OTIF
ERATV
ERA Public
(Interoperability Directive)
RSRD
Keeper RU/IM/NSA/ERA/Keeper/Workshops
(TAF TSI & SEDP)
WIMO
Not yet decided RU/IM/NSA/ERA/Keeper/Workshops/
(TAF TSI & SEDP)
User
Railway rolling stock registry ( 2 ) Registrar Public
(Cape Town Convention)
OTIF register
OTIF Competent
Authorities/RU/IM/IB/RB/
(COTIF 99 — ATMF)
Keeper/Owner/ERA/OTIF Sec.
( 1 ) The Registration Entity (“RE”) is the entity designated by each Member State, in accordance with Article 33(1)(b) of Directive
2008/57/EC, for keeping and updating the NVR.
( 2 ) As provided for in the Luxembourg Protocol to the Convention on International Interests in Mobile Equipment on matters
specific to railway rolling stock, signed in Luxembourg on 23 February 2007.
It is not possible to wait for all registers to be ready before implementing the NVR. Therefore, the specification of
the NVR must allow for later interfacing with these other registers. To this end:
— ERATV: reference is made to this in the NVR, by providing a reference to the vehicle type. The key for linking
both registers is item No 5,
— RSRD: this includes some “administrative” items of the NVR. Under specification within the TAF TSI SEDP.
The SEDP will take account of the NVR specification,
— WIMO: this includes data from RSRD and maintenance data. No link with the NVR is envisaged,
— VKMR: this register is managed by ERA and OTIF in cooperation (ERA for the EU and OTIF for all non-EU
OTIF Member States). The keeper is recorded in the NVR. The TSI OPE specifies other global central registers
(such as vehicle type codes, interoperability codes, country codes, etc.) to be managed by a “central body”
resulting from cooperation between ERA and OTIF,
— railway rolling stock registry (Cape Town Convention/Luxembourg Protocol): this is a register of financial
information related to mobile equipment. It has not yet been developed. There is a possible link because the
UNIDROIT register needs information on the vehicle number and owner. The key for linking both registers is
the first EVN assigned to the vehicle,
— OTIF registers: OTIF registers are being developed taking account of the EU vehicle registers.
The architecture of the whole system, as well as the links between the NVR and other registers, will be defined in
such a way as to allow retrieval of the requested information when necessary.
2.2. The
EU
global
NVR
architecture
The NVR registers will be implemented by means of a decentralised solution. The objective is to implement a
search engine for distributed data, using a common software application, to allow users to retrieve data from all
the Local Registers (LR) in the Member States.
NVR data will be stored at national level and will be accessible using a web-based application (with its own web
address).
The European Centralised Virtual Vehicle Register (EC VVR) will be composed of two sub-systems:
— the Virtual Vehicle Register (VVR), which is the central search engine in ERA,

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— the National Vehicle Register(s) (NVR), which are the LR in the Member States. The Member States can use the
standard NVR (sNVR) developed by the Agency or develop their own applications in conformity with this
specification. In the latter case, for communication by the NVR with the VVR the Member States will use a
Translation Engine (TE) developed by the Agency.
Figure 1
EC-VVR architecture
This architecture is based on two complementary sub-systems to enable searches on data stored locally in all
Member States. It will:
— establish computerised registers at national level and open them to cross-consultation,
— replace paper registers by computerised records, to allow the Member States to manage and share information
with other Member States,
— allow connections between the NVRs and the VVR, using common standards and terminology.
The main principles of this architecture are as follows:
— all NVRs will be part of the computer based network system,
— all Member States will view the common data when accessing the system,
— double registration of data and possible related errors will be avoided once the VVR has been established,
— up-to-date data.
The Agency will make available to the REs the following installation files and documents to be used for setting
up the sNVR and TE and for connecting them to the central VVR:
— installation files:
— sNVR_Installation_Files,
— TE_Installation_Files,
— documents:
— Administrator_Guide_sNVR,
— CSV_export,
— CSV_import,
— sNVR_Deployment_Guide,

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— User_Guide_sNVR,
— NVR-TE_Deployment_Guide,
— NVR-TE_Integration_Guide,
— User_Guide_VVR.
3. OPERATING
MODE
3.1. Use
of
the
NVR
The NVR is to be used for the following purposes:
— recording authorisation,
— recording the EVN allocated to vehicles,
— looking for brief, European-wide information on a particular vehicle,
— following up legal aspects such as obligations and legal information,
— retrieving information for inspections mainly related to safety and maintenance,
— enabling contact with the owner and keeper,
— cross-checking some safety requirements before issuing Safety Certificates,
— following up a particular vehicle.
3.2. Application
forms
3.2.1. Application
for
registration
The form to be used is in Appendix 4.
The entity applying for vehicle registration ticks the “New registration” box. It then fills in the first part of the
form with all the necessary information from item 2 to item 9 and item 11 and then forwards it to the:
— RE of the Member State where registration is sought,
— RE of the first Member State where it intends to operate, for a vehicle coming from a third country.
3.2.2. Registering
a
vehicle
and
issuing
a
European
Vehicle
Number.
In the case of first registration, the RE concerned issues the European Vehicle number.
It is possible to have a separate registration form per vehicle or a single form for a whole set of vehicles of the
same series or order with a list of the vehicle numbers attached.
The RE must take reasonable steps to ensure the accuracy of the data it enters in the NVR. To this end the RE can
request information from other REs, in particular when the entity applying for registration in a Member State is
not established in that Member State.
3.2.3. Changing
one
or
more
registration
item(s)
The entity applying for a change to its vehicle registration item(s):
— ticks the “Modification” box,
— fills in the current EVN (item No 0),
— ticks the box(es) before the modified item(s),
— enters the new content of the modified item(s), and then forwards the form to the REs of all the Member
States where the vehicle is registered.

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The use of the standard form might not be sufficient for certain cases. If necessary, the RE concerned may
therefore submit additional documents in either paper or electronic form.
Unless otherwise specified in the registration documents, the keeper of the vehicle is considered to be the
“registration holder” in the meaning of Article 33(3) of Directive 2008/57/EC.
Should a keeper change, it is the responsibility of the currently registered keeper to notify the RE and the RE has
to notify the new keeper of the change of registration. The former keeper is removed from the NVR and relieved
of its responsibilities only when the new keeper has acknowledged its acceptance of keeper status. If on the date
of de-registration of the currently registered keeper no new keeper has accepted the keeper status, the registration
of the vehicle is suspended.
In cases where, in accordance with the OPE TSI, due to technical changes, the vehicle has to be given a new EVN,
the registration holder shall inform of these changes and, if applicable, of the new authorisation for placing in
service the RE of the Member State where the vehicle is registered. This RE shall assign to the vehicle a new EVN.
3.2.4. Withdrawal
of
registration
The entity applying for withdrawal of registration ticks the “Withdrawal” box. It then fills in item No 10 and
forwards the form to the REs of all the Member States where the vehicle is registered.
The RE delivers the withdrawal registration by filling in the date of withdrawal and acknowledging the withdrawal
to the entity.
3.2.5. Authorisation
in
several
Member
States
1. When a vehicle equipped with a driving cab already authorised and registered in one Member State is
authorised in another Member State, it must be registered in the NVR of the latter Member State. In this
case, however, only data relating to items 1, 2, 6, 11, 12 and 13 and, where relevant, data relating to the fields
added to the NVR by the latter Member State are to be recorded, as only these data relate to the latter Member
State.
This provision is applicable as long as the VVR and the links with all relevant NVRs are not fully operational
and, during this period, the REs concerned will exchange information in order to ensure that data relating to
the same vehicle are consistent.
2. Vehicles not equipped with a driving cab, such as freight wagons, passenger cars and some special vehicles, are
registered only in the NVR of the Member State where they are first placed in service.
3. For any vehicle, the NVR where it is firstly registered contains the data relating to items 2, 6, 12 and 13 for
each of the Member States where an authorisation for placing in service has been granted to this vehicle.
3.3. Access
rights
The access rights to data of an NVR from a given Member State “XX” are listed in the table below, in which the
access codes are defined as follows:
Access code Type
of
access
0. No
access
1. Restricted
consultation
(conditions
in
“Read
rights”
column)
2. Unrestricted
consultation
3. Restricted
consultation
and
updating
4. Unrestricted
consultation
and
updating

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Entity Definition Read
rights Update
rights
Item
All other
No 7
items
RE/NSA“XX” RE/NSA
in
Member
State
All data All
data
4
4
“XX”
Other
Other NSAs and/or other All data None
2
2
NSA/REs
REs
ERA European
Railway
Agency All
data None
2
2
Keepers Vehicle
Keeper All
data
on
vehicles
of
None
1
1
which it is keeper
Fleet managers Manager of vehicles as Vehicles for which they None
1
1
appointed by the keeper
have been appointed
manager by the keeper
Owners Owner
of
the
vehicle All
data
on
vehicles
of
None
1
1
which they are the owners
RUs Train
Operator All
data
based
on
vehicle
None
0
1
number
IMs Infrastructure
Manager All
data
based
on
vehicle
None
0
1
number
IBs and RBs Checking
and
auditing
All data on vehicles being None
2
2
bodies notified by
checked or audited
Member States
Other
All casual users recognised To be defined as appro None
0
1
legitimate
by NSA or ERA
priate, duration possibly
users
limited
3.4. Historical
records
All data in the NVR must be retained for 10 years from the date of withdrawal of a vehicle registration. As a
minimum, data must be available online for the first 3 years. After 3 years, data may be kept either electronically,
in paper form or in any other archiving system. If at any time during the 10-year period an investigation
involving a vehicle or vehicles is started, data relating to these vehicles must be retained beyond the 10-year
period if so required.
After withdrawal of a vehicle registration, any of the registration numbers assigned to the vehicle must not be
assigned to any other vehicle for 100 years from the date the vehicle is withdrawn.
Any changes in the NVR should be recorded. The management of historical changes could be addressed by IT
solutions.
4. EXISTING
VEHICLES
4.1. Data
content
The 13 data items retained are listed below, with an indication as to which are compulsory and which are not.
4.1.1. Item
No
1
—
European
Vehicle
Number
(Compulsory)
(a) Vehicles already possessing a 12-digit number
Countries where there is a unique country code:

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These vehicles should keep their current number. The 12-digit number should be registered as such without
any modification.
Countries where there is both a main country code and a previously allocated specific code:
— Germany, with the main country code 80 and the specific code 68 for AAE (Ahaus Alsttter Eisenbahn),
— Switzerland, with the main country code 85 and the specific code 63 for BLS (Bern–Ltschberg–Simplon
Eisenbahn),
— Italy, with the main country code 83 and the specific code 64 for FNME (Ferrovie Nord Milano Esercizio),
— Hungary, with the main country code 55 and the specific code 43 for GySEV/ROeEE (Gyr-Sopron-
Ebenfurti Vasút Részvénytársaság/Raab-denburg-Ebenfurter Eisenbahn).
These vehicles should keep their current number. The 12-digit number should be registered as such without
any modification ( 1 ).
The IT system has to consider both codes (main country code and specific code) as relating to the same
country.
(b) Vehicles without a 12-digit number
A two-step procedure applies.
— A 12-digit number (according to OPE TSI) defined in accordance with the vehicle’s characteristics is
allocated in the NVR. The IT system should link this registered number to the current vehicle number.
— For vehicles used in international traffic, except those reserved for historical use: the 12-digit number is
physically applied to the vehicle itself within a period of 6 years after allocation in the NVR. For vehicles
used in domestic traffic and for those reserved for historical use: the physical application of the 12-digit
number is voluntary.
4.1.2. Item
No
2
—
Member
State
and
NSA
(Compulsory)
The item “Member State” must always refer to the Member State where the vehicle is registered in its NVR. For
vehicles from third countries, this item refers to the first Member State that authorised the vehicle to be placed in
service on the European Union rail network. The item “NSA” refers to the entity that delivered the authorisation
for placing the vehicle in service.
4.1.3. Item
No
3
—
Manufacturing
Year
Where the manufacturing year is not known precisely, the approximate year should be entered.
4.1.4. Item
No
4
—
EC
Reference
Normally such a reference does not exist for existing vehicles except for a handful of HS RS. To be recorded only
if available.
4.1.5. Item No 5 — Reference to the ERATV
To be recorded only if available.
Until ERATV is set up, reference may be made to the Rolling Stock Register (Article 22a of Council Directive
96/48/EC ( 2 ) and Article 24 of Directive 2001/16/EC of the European Parliament and of the Council ( 3 )).
4.1.6. Item
No
6
—
Restrictions
To be recorded only if available.
4.1.7. Item
No
7
—
Owner
(Compulsory)
Compulsory and normally available.
4.1.8. Item
No
8
—
Keeper
(Compulsory)
Compulsory and normally available. The VKM (unique code as indicated in the VKM register) must be entered if
the keeper has it.
( 1 ) However, any new vehicles placed in service for AAE, BLS, FNME and GySEV/ROeEE are to be given the standard country code.
( 2 ) OJ L 235, 17.9.1996, p. 6.
( 3 ) OJ L 110, 20.4.2001, p. 1.

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4.1.9. Item
No
9
—
Entity
in
charge
of
maintenance
(Compulsory)
This item is compulsory.
4.1.10. Item No 10 — Withdrawal
Applicable as appropriate.
4.1.11. Item No 11 — Member States where the vehicle is authorised
Normally, RIV wagons, RIC coaches and vehicles under bilateral or multilateral agreements are registered as such.
If this information is available it should be recorded accordingly.
4.1.12. Item No 12 — Authorisation number
To be recorded only if available
4.1.13. Item No 13 — Placing in service (Compulsory)
Where the date of placing into service is not known precisely, the approximate year should be entered.
4.2. Procedure
The entity previously responsible for vehicle registration is to make all information available to the NSA or RE of
the country where it is located.
Existing freight wagons and passenger cars are to be registered only in the NVR of the Member State where the
former registration entity was located.
If an existing vehicle had been authorised in several Member States, the RE that registers this vehicle sends the
relevant data to the REs of the other Member States concerned.
The NSA or RE includes the information in its NVR.
The NSA or RE informs all the parties involved when the information transfer is completed. At least the
following entities are to be informed:
— the entity previously responsible for vehicle registration,
— the keeper,
— ERA.

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Appendix 1
RESTRICTION CODING
1. PRINCIPLES
Restrictions (technical characteristics) already recorded in other registers to which NSAs have access do not need to be
repeated in the NVR.
Acceptance in cross-border traffic is based on:
— the information coded in the vehicle number,
— the alphabetical coding, and
— the vehicle marking.
Therefore, such information does not need to be repeated in the NVR.
2. STRUCTURE
The codes are structured in three levels:
— 1st level: Category of restriction,
— 2nd level: Type of restriction,
— 3rd level: Value or specification.
Restriction Coding
Cat Type Value Name
1 Technical
restriction
related
to
construction
1 Numeric
(3) Minimum
curve
radius
in
metres
2
— Track
circuit
restrictions
3 Numeric
(3) Speed
restrictions
in
km/h
(marked
on
wagons
and
coaches
but not marked on locomotives)
2 Geographical
restriction
1 Alphanumeric
(3) Kinematic
gauge
(coding
WAG
TSI
Annex
C)
2 Coded
list Wheel
set
gauge
1 Variable
gauge
1435/1520
2 Variable
gauge
1435/1668
3
— No
CCS
on
board
4
— ERTMS
A
on
board
5 Numeric
(3) B
system
on
board
(*)
3 Environmental
restrictions
1 Coded
list Climatic
zone
EN50125/1999
1 T1
2 T2
3 T3
4 Restrictions
on
use
included
in
the
authorisation
certificate
1
— Time-based
2
— Condition-based
(distance
travelled,
wear,
etc.)
(*) If the vehicle is equipped with more than one B system, an individual code for each system must be indicated.
The numeric code is composed of three characters where:
— 1xx is used for a vehicle equipped with a signalling system,
— 2xx is used for a vehicle equipped with radio.
Xx corresponds to the numerical coding in Annex B to the CCS TSI.

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Official Journal of the European Union
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Appendix 2
STRUCTURE AND CONTENT OF THE EIN
Code for the harmonised numbering system, called European Identification Number (EIN), for Safety Certificates
and other documents
Example:
I
T
5
1
2
0
0
6
0
0
0
5
Country code
Type of document
Issue year
Counter
(two letters)
(two digits) (four digits)
(four digits)
|{z} |{z} |{z } |{z }
Field 1 Field
2 Field
3 Field
4
FIELD 1 — COUNTRY CODE (TWO LETTERS)
The codes are those officially published and updated on the website of the Publications Office of the European Union in
the Interinstitutional style guide (http://publications.eu.int/code/en/en-5000600.htm)
State Code
State Code
State Code
Austria AT
Hungary HU
Poland PL
Belgium BE
Iceland IS
Portugal PT
Bulgaria BG
Ireland IE
Romania RO
Cyprus CY
Italy IT
Slovakia SK
Czech Republic CZ
Latvia LV
Slovenia SI
Denmark DK
Liechtenstein LI
Spain ES
Estonia EE
Lithuania LT
Sweden SE
Finland FI
Luxembourg LU
Switzerland CH
France FR
Norway NO
United Kingdom UK
Germany DE
Malta MT
Greece EL
Netherlands NL
The code for multinational safety authorities should be composed in the same way. Currently there is only one authority:
the Channel Tunnel Safety Authority. The following code is to be used:
Multinational safety authority Code
Channel Tunnel Intergovernmental Commission CT
FIELD 2 — TYPE OF DOCUMENT (TWO-DIGIT NUMBER)
Two digits allow the type of document to be identified:
— the first digit identifies the general classification of the document,
— the second digit specifies the document subtype.

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This numbering system can be extended when other codes are needed. The following list is a proposed list of known,
possible combinations of two-digit numbers plus combinations for authorisation of the placing in service of vehicles:
Number combination
for Field 2
Document type Document
subtype
[0 1] Licences Licences
for
RUs
[0 x] Licences Others
[1 1] Safety
Certificate Part
A
[1 2] Safety
Certificate Part
B
[1 x] Reserved Reserved
[2 1] Safety
Authorisation
[2 2] Reserved Reserved
[2 x] Reserved Reserved
[3 x] Reserved,
e.g.
maintenance
for
rolling
stock, for infrastructure or other
[4 x] Reserved
for
Notified
Bodies E.g.
different
kinds
of
Notified
Bodies
[5 1] and [5 5] (*) Authorisation
for
placing
in
service Tractive
vehicles
[5 2] and [5 6] (*) Authorisation
for
placing
in
service Hauled
passenger
vehicles
[5 3] and [5 7] (*) Authorisation
for
placing
in
service Wagons
[5 4] and [5 8] (*) Authorisation
for
placing
in
service Special
vehicles
[5 9] (**)
Authorisation of type of vehicle
[6 0] Authorisation
for
placing
in
service Infrastructure,
Energy
and
Control
Command
Signalling
track-side assembly Subsystems
[6 1] Authorisation
for
placing
in
service Infrastructure
Subsystem
[6 2] Authorisation
for
placing
in
service Energy
Subsystem
[6 3] Authorisation
for
placing
in
service Control
Command
Signalling
track-side
assembly
Subsystem
[7 1] Train
driving
licence Counter
up
to
and
including
9
999
[7 2] Train
driving
licence
Counter between 10 000 up to and including 19 000
[7 3] Train
driving
licence
Counter between 20 000 up to and including 29 000
[8 x] … [9 x] Reserved
(two
document
types) Reserved
(10
subtypes
each]
(*) If the four digits reserved for Field 4 “Counter” are fully used within a year, the first two digits of Field 2 will change respectively from:
— [5 1] to [5 5] for tractive vehicles,
— [5 2] to [5 6] for hauled passenger vehicles,
— [5 3] to [5 7] for wagons,
— [5 4] to [5 8] for special vehicles.
(**) The digits allocated in Field 4 are:
— from 1 000 to 1 999 for traction vehicles,
— from 2 000 to 2 999 for hauled passenger vehicles,
— from 3 000 to 3 999 for wagons,
— from 4 000 to 4 999 for special vehicles.

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Official Journal of the European Union
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FIELD 3 — ISSUE YEAR (FOUR-DIGIT NUMBER)
This Field indicates the year (in the specified format yyyy, i.e. four digits) in which the authorisation was issued.
FIELD 4 — COUNTER
The counter is a progressive number incremented by one unit each time a document is issued, regardless if it is a new,
renewed or updated/amended authorisation. Even where a certificate is revoked or an authorisation is suspended, its
number cannot be used again.
Every year the counter restarts from zero.

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Appendix 3
WITHDRAWAL CODING
Code Withdrawal
mode Description
00 None The
vehicle
has
a
valid
registration.
10 Registration
suspended
The vehicle’s registration is suspended at the request of the owner or keeper
No reason specified
or by a decision of the NSA or RE.
11 Registration
suspended The
vehicle
is
destined
for
storage
in
working
order
as
an
inactive
or
strategic
reserve.
20 Registration
transferred The
vehicle
is
known
to
be
reregistered
under
a
different
number
or
by
a
different NVR, for continued use on (all or part of) the European railway
network.
30 Withdrawal
The vehicle’s registration for operating on the European railway network has
No reason specified
ended without known reregistration.
31 Withdrawal
The vehicle is destined for continued use as a rail vehicle outside the
European railway network.
32 Withdrawal The
vehicle
is
destined
for
the
recovery
of
major
interoperable
constituents/
modules/spares or major rebuilding.
33 Withdrawal The
vehicle
is
destined
for
scrapping
and
disposal
of
materials
(including
major spares) for recycling.
34 Withdrawal
The vehicle is destined to be “historic preserved rolling stock” for operation
on a segregated network, or for static display, outside the European railway
network.
Use of codes
— If the reason for withdrawal is not specified, codes 10, 20 and 30 are to be used to indicate the change of registration
status.
— If the reason for withdrawal is available, codes 11, 31, 32, 33 and 34 are options available within the NVR database.
These codes are based solely on information provided by the keeper or owner to the RE.
Registration issues
— A vehicle that has its registration suspended or withdrawn may not operate on the European railway network under
the recorded registration.
— A reactivation of a registration after suspension will require the verification by the registration entity of the conditions
which caused the suspension.
— A transfer of registration under the conditions set out in Article 1b of Commission Decision 2006/920/EC ( 1 ) and
Article 1b of Commission Decision 2008/231/EC ( 2 ), as amended by Decision 2010/640/EU ( 3 ), consists of a new
registration of the vehicle and subsequent withdrawal of the old registration.
( 1 ) OJ L 359, 18.12.2006, p. 1.
( 2 ) OJ L 84, 26.3.2008, p. 1.
( 3 ) OJ L 280, 26.10.2010, p. 29.

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Official Journal of the European Union
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Appendix 4
STANDARD FORM FOR REGISTRATION

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Appendix 5
GLOSSARY
Abbreviation Definition
CCS Control
Command
System
CIS Commonwealth
of
Independent
States
COTIF
Convention concerning International Carriage by Rail
CR Conventional
Rail
(System)
DB Database
EC European
Commission
EC VVR European
Centralised
Virtual
Vehicle
Register
EIN European
Identification
Number
EN European
Standard
(Euro
Norm)
EVN European
Vehicle
Number
ERA European
Railway
Agency,
also
referred
to
as
“the
Agency”
ERATV
European Register of Authorised Types of Vehicles
ERTMS European
Rail
Traffic
Management
System
EU European
Union
HS High
Speed
(System)
IB Investigating
Body
ISO International
Organisation
for
Standardisation
IM Infrastructure
Manager
INF Infrastructure
IT Information
Technology
LR Local
Register
NoBo Notified
Body
NSA National
Safety
Authority
NVR National
Vehicle
Register
OPE (TSI) Operation
and
Traffic
management
(TSI)
OTIF Intergovernmental
Organisation
for
International
Carriage
by
Rail
RE Registration
Entity,
i.e.
the
body
responsible
for
keeping
and
updating
the
NVR

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Abbreviation Definition
RB Regulatory
Body
RIC
Regulations governing the reciprocal use of carriages and brake vans in
international traffic
RIV Regulations
concerning
the
reciprocal
use
of
wagons
in
international
traffic
RS or RST Rolling
Stock
RSRD (TAF) Rolling
Stock
Reference
Database
(TAF)
RU Railway
Undertaking
SEDP (TAF) Strategic
European
Deployment
Plan
(TAF)
TAF (TSI) Telematic
Applications
for
Freight
(TSI)
TSI Technical
Specification
for
Interoperability
VKM Vehicle
Keeper
Marking
VKMR Vehicle
Keeper
Marking
Register
VVR Virtual
Vehicle
Register
WAG (TSI) Wagon
(TSI)
WIMO (TAF) Wagon
and
Intermodal
Operational
Database
(TAF)’

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