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Official Journal of the European Union
2.6.2011
DECISION OF THE REPRESENTATIVES OF THE GOVERNMENTS OF THE MEMBER STATES
of 1 June 2011
on the handling of documents of EU civilian crisis management missions and military operations
and repealing Decision 2008/836
(2011/327/EU)
THE REPRESENTATIVES OF THE GOVERNMENTS OF THE MEMBER
training on Common Security and Defence Policy
STATES OF THE EUROPEAN UNION,
documents and on the handling of classified information
in that context.
Whereas:
(6) For
the
sake
of
clarity,
it
is
appropriate
to
repeal
Decision
(1) Decision 2008/836 of the Representatives of the
2008/836,
Governments of the Member States of 29 October
2008 on the treatment of documents of EU civilian
HAVE ADOPTED THIS DECISION:
crisis management missions and military operations ( 1 )
provides that documents of EU civilian crisis
Article 1
management missions and military operations are,
upon termination of those missions and operations,
1. For
the
purposes
of
applying
Regulation
(EC)
No
archived by the General Secretariat of the Council
1049/2001 and Regulation (EEC, Euratom) No 354/83,
(‘GSC’). For the purposes of applying Regulation (EC)
documents of terminated, on-going and future EU civilian
No 1049/2001 of the European Parliament and of the
crisis management missions and military operations conducted
Council of 30 May 2001 regarding public access to
under the auspices of the Council shall, upon termination of
European Parliament, Council and Commission
those missions and operations, be archived by the EEAS and
documents (
henceforth be considered as documents held by it.

2 ) and Council Regulation (EEC, Euratom)
No 354/83 of 1 February 1983 concerning the
opening to the public of the historical archives of the
2. The
documents
referred
to
in
paragraph
1
shall
not
European Economic Community and the European
include documents relating to staff issues, contracts with third
Atomic Energy Community (
parties and documents pertaining thereto, or ephemeral

3 ), the documents of EU
civilian crisis management missions and military
documents.
operations have been considered as documents held by
the Council.
3. The
Member
States
shall
assist
the
EEAS
in
obtaining
the

documents referred to in paragraph 1.
(2) Article
11(2)
of
Council
Decision
2010/427/EU
of
Article 2
26 July 2010 establishing the organisation and func
tioning of the European External Action Service ( 4 )
Decision 2008/836 of 29 October 2008 is repealed.
(‘EEAS’), provides that the relevant archives of the
departments transferred from the GSC and the
Article 3
Commission are to be transferred to the EEAS.
1. This
Decision
shall
enter
into
force
on
the
day
following
(3) For the sake of consistency, it is necessary that
its publication in the Official Journal of the European Union.
documents of EU civilian crisis management missions
and military operations be archived by the EEAS, upon
2.
It shall apply from the day on which the Secretary-General
termination of those missions and operations.
of the Council of the European Union and the Executive
Secretary-General of the European External Action Service
agree that the necessary operational and archiving facilities are
(4) Pursuant
to
Article
10
of
Decision
2010/427/EU,
the
EEAS should ensure that documents classified by
in place at the EEAS.
Member States or other authorities are protected in
accordance with the security rules for the EEAS.
Done at Brussels, 1 June 2011.
(5) The
documents
of
EU
civilian
crisis
management
missions and military operations should be held in a
specific location in the archives of the EEAS. The
The President
personnel handling these documents should receive
GYRKS P.
( 1 ) OJ L 299, 8.11.2008, p. 34.
( 2 ) OJ L 145, 31.5.2001, p. 43.
( 3 ) OJ L 43, 15.2.1983, p. 1.
( 4 ) OJ L 201, 3.8.2010, p. 30.

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